1. Project Overview

Stikine Airport Society (SAS) has identified approximately 34 damaged pulpits that require replacement along the runway at Dease Lake Airport (CYDL). Each pulpit houses electrical

components that power its corresponding stake-mounted runway light, with wiring connected underground.

The replacement project will involve collaboration between multiple contractors, working according to engineered technical drawings to ensure all pulpits and associated lighting are

installed to airport specifications. The scope of work will include:

• A hydro vac contractor to excavate each pulpit identified by the Stikine Airport Society (SAS);
• A certified electrician to transfer the electrical components from each damaged pulpit to a new unit and reinstall it in the ground; and
• A general labour contractor to backfill and stabilize the newly installed pulpits using on-site soil.

SAS is seeking a qualified and experienced contractor to provide general labour services to re-bury approximately 34 runway pulpits at Dease Lake Airport in Dease Lake, British Columbia. This work will take place upon completion of hydro vac excavation and electrical installation components for each pulpit, at which point new pulpits will already be positioned and ready for backfilling. Soil will be provided on-site. Contractors may complete this work using manual labour (e.g., shovels) or light machinery, as long as care is taken to prevent any damage to nearby infrastructure. Light machinery is recommended to transport soil from provided piles to each pulpit prior to backfilling.

All work must adhere to detailed engineered drawings (attached to this RFP) and meet applicable safety and environmental standards for work near active airfields. The selected

contractor will also be required to coordinate with the airport’s designated electrician and follow all guidance related to electrical safety and component protection.

Expected Project Completion Date: No later than October 1, 2025.

We invite all qualified candidates to apply.

 

2. Scope of Work

• Re-bury approximately 34 newly installed runway pulpits located along airport runway using soil provided on-site.
• Work will occur upon completion of excavation and electrical work for each pulpit.
• All work must be performed in accordance with the attached engineered technical drawings and specifications, with project completion including slope of 5% and new pulpit
• lids 50mm below ground surface.
• Labour may be performed manually or with light machinery, so long as no damage is caused to adjacent infrastructure or runway assets.
• Ensure pulpits are properly stabilized and securely surrounded with compacted soil.
• Depth, dimensions, and exact location of each pulpit are outlined in the attached drawings.
• Contractor must work collaboratively with the Dease Lake Airport’s selected electrician to ensure safe handling and avoidance of any electrical infrastructure.
• Contractor must take all necessary precautions to avoid damaging active infrastructure. Any damage or contamination that occurs will be the sole responsibility of the contractor to repair or remediate at their own expense.
• Coordinate with SAS operations team for airside access and safety procedures.

 

3. Contractor Requirements

• Proven ability to perform reliable manual labour or equipment-based backfilling.
• Experience working around sensitive infrastructure preferred.
• Ability to interpret and follow technical drawings and engineered specifications.
• Willingness to work under the direction of the airport's electrician regarding electrical safety and components.
• Willingness to comply with airport safety protocols and access controls.
• Valid BC WorkSafeBC (WCB) account in good standing.
• $10M preferred, but minimum $2M Commercial General Liability Insurance.
• Availability to mobilize to Dease Lake and complete the work before October 1, 2025.
• Equipment must be in good working order, suitable for remote work conditions.

 

4. Proposal Submission Requirements

Please include the following in your proposal:

A. Company Profile & Relevant Experience

• Brief overview of company.
• Description of similar work performed (backfilling, civil labour, etc.).
• References from recent clients (optional but encouraged).

B. Project Approach

• Outline of labour method (e.g. shovel-based or small machinery).
• Number of workers proposed.
• Demonstrated understanding of working from technical drawings.
• Confirmation of ability to comply with on-site safety and coordination with electrician as needed.
• Estimated timeline (including mobilization and work schedule).

C. Pricing Table

Complete the table below.

Item Description	Quantity/Unit	Unit Rate ($CAD)	Total ($CAD)
Labour – Hourly Rate	________ hours	$	$
Equipment Use (if applicable)	________ hours	$	$
Travel to/from Dease Lake	________ trip(s)	$	$
Accommodation & Meals (per diem)	________ days	$	$
Equipment Mobilizaton & Demobilization Fee	Lump Sum	$	$
Other (specify): ___________________		$	$
Total Estimated Cost			$

 

D. Insurance & WCB Documentation (Required)

• Letter of good standing from WorkSafeBC.
• Certificate of insurance coverage.

 

5. Proposal Evaluation Criteria

Proposals will be evaluated based on the following:

Crtieria	Weight
Relevant Experience	30%
Methodology & Project Timeline	30%
Overall Cost	30%
References	10%

 

6. Timeline

Milestone	Date
RFP Issued	July 30, 2025
Questions Deadline	August 7, 2025
Proposal Submission Deadline	August 13, 2025 at 11:59pm PST
Contractor Selection	August 13, 2025
Work Period	August 22 – October 1, 2025

 

7. Submission Instructions

• Submit proposals via email to: deaseairport@gmail.com
• Subject Line: RFP Submission – Pulpit Replacement Project Hydro Vac Services
• Deadline: August 13, 2025 at 11:59 PM PST
• Late submissions may not be accepted.

 

8. Additional Information

• Detailed engineered drawings and specifications are attached to this RFP and must be strictly followed during execution.
• The successful contractor will be expected to follow all instructions from the airport's management related to airfield operations and safety, and to the selected electrician related to electrical system safety and coordination.
• SAS reserves the right to reject any or all proposals or to negotiate terms with the preferred bidder.
• All prices quoted must be in Canadian dollars and include applicable taxes.