Key responsibilities for this position may include but not limited to:  

• Provide administrative support to the Project Execution Manager, Contracts & Procurement Manager, Contracts Specialists, and other construction management staff
• Execute clerical and general office duties such as electronic filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
• Coordinate meeting logistics and deliverables such as handouts, occasional travel arrangements
• Monitor Contractor Invoice submittals, record invoices on the Invoice Status Log, electronically file invoice in the corresponding Contracts file
• Maintain Contractor Contact Database
• Distribute Project Notifications (as assigned) and record in a tracking sheet
• Attending Contractor Meetings (virtually through Teams), record minutes, electronic file copy to corresponding folder and email distribution to meeting participants.
• Assist Contracts & Procurement Manager with tasks he may assign
• Assist Contracts Specialists with assigned tasks
• Assist Contractor Implementation Coordinators with assigned tasks

 

Education, Skills and Experience

• Previous experience in administrative role
• Proficient in using Microsoft Office products (Outlook, Word, Excel, PowerPoint)  
• Previous work experience in a Construction Office environment preferred
• Strong communication skills (written and verbal)
• Ability to maintain a high-level of accuracy with all tasks
• Ability to exercise good judgement and show initiative
• Proven track record of strong organizational skills with a strong attention to detail
• Ability to work collaboratively as a team member and equally motivated working independently
• Strong analytical, problem-solving, time management and communication skills