Administrative Assistant

Key responsibilities for this position may include but not limited to:  

  • Provide administrative support to the Project Execution Manager, Contracts & Procurement Manager, Contracts Specialists, and other construction management staff
  • Execute clerical and general office duties such as electronic filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
  • Coordinate meeting logistics and deliverables such as handouts, occasional travel arrangements
  • Monitor Contractor Invoice submittals, record invoices on the Invoice Status Log, electronically file invoice in the corresponding Contracts file
  • Maintain Contractor Contact Database
  • Distribute Project Notifications (as assigned) and record in a tracking sheet
  • Attending Contractor Meetings (virtually through Teams), record minutes, electronic file copy to corresponding folder and email distribution to meeting participants.
  • Assist Contracts & Procurement Manager with tasks he may assign
  • Assist Contracts Specialists with assigned tasks
  • Assist Contractor Implementation Coordinators with assigned tasks


Education, Skills and Experience

  • Previous experience in administrative role
  • Proficient in using Microsoft Office products (Outlook, Word, Excel, PowerPoint)  
  • Previous work experience in a Construction Office environment preferred
  • Strong communication skills (written and verbal)
  • Ability to maintain a high-level of accuracy with all tasks
  • Ability to exercise good judgement and show initiative
  • Proven track record of strong organizational skills with a strong attention to detail
  • Ability to work collaboratively as a team member and equally motivated working independently
  • Strong analytical, problem-solving, time management and communication skills